How to Create a Coin Collecting Database

A coin collecting database is an essential tool for any serious collector. A well-organized and documented collection provides the holder with invaluable information for future sales or passing down to heirs. There are many different methods for cataloging a coin collection, from freeform notebooks to highly detailed spreadsheets. A spreadsheet is a great way to keep track of purchase and sale details as well as current value estimates for each coin. It’s also a powerful way to keep track of total values for the entire collection.

Other coin cataloging methods include using a checklist or specialized software. A checklist allows the user to record important information such as coin type, denomination, year and mint mark while also planning which coins to acquire next. Whitman Publishing produces the Official Red Book Checklist of United States Coins which includes an area to document a collector’s acquisitions as well as a listing by date and mint mark for each series of United States coins.

For collectors with large inventories, a spreadsheet may be the best option. An Excel spreadsheet can be used to store all of the important coin data as well as purchase and sale records. Running totals can be added to any column, allowing the holder to see at a glance how much their collection is worth.

A full-featured coin collecting program can be purchased for a reasonable price. Its user-friendly interface makes it easy for anyone to get started. Specialized reports, labels and HTML code generator wizards allow the user to create comprehensive coin reports, lists and html coin catalogs. The program also supports multiple pictures for each coin and a separate reference records form. In addition, sales history can be recorded for each coin based on grade and third-party grading service.